Accessibility Links
  • Job reference: RMS0129496

Team Assistant

  • Sector: Oil & Gas
  • Location: Azerbaijan
  • Job type: Contract
  • Date posted: 07/08/2013
  • Time left:
    d h m s
    (14/08/13)
This vacancy has now expired.
Send jobs like this to my email    What's this?
The Role:
Only Azerbaijani citizens are needed


• Maintaining the Team's records and files
• Organizing internal and external meetings, conferences and teleconferences, Workshops, Town Halls and Away Days
• Coordinating business travel.
• Within MS Outlook work with Discipline and Area engineering teams managers to manage diary appointments
• Raising service/purchase orders in Maximo for supplies, PPE, booking external meeting facilities, etc.
• Distributing incoming/outgoing mail
• Coordinate office moves/space utilization
• Coordinate transportation, met and greet, hotel, arrangements for employees, contractor or visitors upon request.
• Coordinating and organizing office equipment arrangements, computers, phones, etc. at all times
• Coordinating and ensure all IT equipment is functioning properly (printers, phones, faxes, etc.).
• Coordinating and updating the Team's training schedules, if required
• Preparing or supporting presentation material preparation, when required
• Maintaining and updating the Team's calendars’s, contacts, distribution lists etc
• Coordinating and submitting HSE Inputs Reports for the teams every month
• Coordinate admin support for new employees (i.e. organizing desk, IT equipments, Stationary and etc.)
• Support business meetings, taking and distributing minutes when requested.
• Coordinate weekly or other regular reports for the for TL’s/Managers.
• Coordinate Team translation requirements and translate specific documents, sending faxes and mails

Essential Skills / Qualifications:
• Fluency in English, strong computer skills – particular experience and competency in use of MS Outlook , Word and Powerpoint. Excel skills an advantage.
• Minimum 2 years of strong admin experience
• Demonstrated ability to work under own initiative and seek continuous improvement

Desirable Skills / Qualifications:
• Communication skills
• Teamwork
• Time management
• Working under pressure
• Business awareness
• Organisational skills
• Clerical ability
• University degree
Similar jobs
Sylvanna Berkowitz
Geotechician I Location The Woodlands, Texas Duration 12 months The Role: MAIN FUNCTIONS - The Geoscience Technical Support...
Andrew Pritchard
Senior G&G Professional Location Aberdeen Duration ongoing or staff The Role: Our clinet has an exciting opportunity for a...
Sylvanna Berkowitz
Geotechnician 3 Location The Woodlands, Texas Duration 8 months The Role: MAIN FUNCTIONS - The Geoscience Technical Support...

Back to Top

By clicking "Save" you consent to
receiving matching jobs based on the
job/page you are viewing by email from
Fircroft, as detailed in our privacy policy
Fircroft would like to keep you up to date with our current vacancies and latest company updates via email. Occasionally Fircrofts marketing may contain 3rd party or affiliate information, however we will not share your personal data with any 3rd parties without your consent. From time to time, we might contact you to get your views on the service you have received. To help you get the best out of Fircroft, we may personalise them based on your location and how you use fircroft.com
Fircroft would like to keep you up to date with the latest company updates and vacancies via SMS / Text messages
Your consent options above means that Fircroft cannot contact you about any new or alternative career vacancies. If you want Fircroft to only contact you about the role(s) you have applied for please continue, however if you would like to be considered for other positions please allow us to contact you by changing one or more of the above consent.