Accessibility Links
  • Job reference: RMS0137054

Team Assistant

  • Sector: Commercial
  • Location: London
  • Job type: Contract
  • Date posted: 24/01/2014
This vacancy has now been filled.

Click one of the boxes below to view similar jobs or send us your CV.
Send jobs like this to my email    What's this?
The Role:
PA support to the Business & Strategy Manager (25% of the role)
• To provide general secretarial tasks and diary management to the Business & Strategy Manager
• To process expenses and corporate credit card statements for the Business & Strategy Manager and Communication Manager as required,
• To receive, verify and code invoices for the Business & Strategy department and Development department, ensure they are authorised and passed to Accounts Payable in a timely fashion,
• To provide general administrative assistance to the Business & Strategy Manager including, preparation and distribution of correspondence, typing various documents, filing and preparing PowerPoint presentations,
• To arrange and coordinate team meetings, any departmental offsite or away days and departmental social events
• To coordinate and book all technical training courses for the Business & Strategy department and maintain accurate records
• To deputise for any other Executive Assistant as and when required,
• Other ad hoc administrative duties as required.
Team assistance & administrative support to Communications function (75%)
• General secretarial tasks as required, acts as first point of contact/’front of house’ for internal and external request to the communications team
• Document management and filing
• Management of requests received via general internal and external email inboxes
• Support with daily updates of the company intranet
• Management of purchase requisitions and invoices
• Co-ordination of internal events, invitations and staff emails
• Give-aways and company literature
• Weekly update of communications calendar
• Dashboard summary of communications activities each month and support of audit on existing channels, intranet statistics, production of feedback for staff events
• Collates content for newsletter and draft writing of articles
• Custodian of the sponsorship budget, management of internal sponsorship requests
• Supports creation of roll-out of corporate templates
• Creation and implementation of database/filing system for company images and videos
• Other ad hoc administrative duties as required.

Essential Skills / Qualifications:
• Must have previous experience of working in a busy office environment providing administrative support to a variety of people,
• Must be able to demonstrate the ability to manage conflicting deadlines and priorities.
• Good knowledge of administration, document management ideally share point, experience with content management systems/intranet solutions
• Desirable work experience or interest in corporate communications
• Copywriting, editing and proofreading skills
• Excellent organisational, planning and administrative skills,
• Excellent attention to detail,
• Flexible, enthusiastic, interest in communications
• Familiar with Microsoft Office and Outlook (including diary management),
• Excellent communication skills both written and spoken,
• Excellent interpersonal skills with a friendly and approachable attitude,
• A proactive ‘can-do’ attitude is essential,
• Essential fluent English and French.
Similar jobs
Lucy Woodrow
Planner (Primavera P6) Location Stone, Staffordshire Duration permanent The Role: The Planner will lead the provision of support to...
Lucy Woodrow
Document Controller/Technical Clerk Location North West England Duration 6 months **OPEN TO CONTRACT OR PERM** The Role: Our client is looking...
Brie Anderssen
Sales and Finance Administrator Location Melbourne, Victoria Duration permanent The Role: A permanent opportunity has arisen for an...

Back to Top

By clicking "Save" you consent to
receiving matching jobs based on the
job/page you are viewing by email from
Fircroft, as detailed in our privacy policy
Fircroft would like to keep you up to date with our current vacancies and latest company updates via email. Occasionally Fircrofts marketing may contain 3rd party or affiliate information, however we will not share your personal data with any 3rd parties without your consent. From time to time, we might contact you to get your views on the service you have received. To help you get the best out of Fircroft, we may personalise them based on your location and how you use
Fircroft would like to keep you up to date with the latest company updates and vacancies via SMS / Text messages
Your consent options above means that Fircroft cannot contact you about any new or alternative career vacancies. If you want Fircroft to only contact you about the role(s) you have applied for please continue, however if you would like to be considered for other positions please allow us to contact you by changing one or more of the above consent.