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  • Job reference: RMS0137054

Team Assistant

  • Sector: Commercial
  • Location: London
  • Job type: Contract
  • Date posted: 24/01/2014
This vacancy has now been filled.

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The Role:
PA support to the Business & Strategy Manager (25% of the role)
• To provide general secretarial tasks and diary management to the Business & Strategy Manager
• To process expenses and corporate credit card statements for the Business & Strategy Manager and Communication Manager as required,
• To receive, verify and code invoices for the Business & Strategy department and Development department, ensure they are authorised and passed to Accounts Payable in a timely fashion,
• To provide general administrative assistance to the Business & Strategy Manager including, preparation and distribution of correspondence, typing various documents, filing and preparing PowerPoint presentations,
• To arrange and coordinate team meetings, any departmental offsite or away days and departmental social events
• To coordinate and book all technical training courses for the Business & Strategy department and maintain accurate records
• To deputise for any other Executive Assistant as and when required,
• Other ad hoc administrative duties as required.
Team assistance & administrative support to Communications function (75%)
• General secretarial tasks as required, acts as first point of contact/’front of house’ for internal and external request to the communications team
• Document management and filing
• Management of requests received via general internal and external email inboxes
• Support with daily updates of the company intranet
• Management of purchase requisitions and invoices
• Co-ordination of internal events, invitations and staff emails
• Give-aways and company literature
• Weekly update of communications calendar
• Dashboard summary of communications activities each month and support of audit on existing channels, intranet statistics, production of feedback for staff events
• Collates content for newsletter and draft writing of articles
• Custodian of the sponsorship budget, management of internal sponsorship requests
• Supports creation of roll-out of corporate templates
• Creation and implementation of database/filing system for company images and videos
• Other ad hoc administrative duties as required.

Essential Skills / Qualifications:
• Must have previous experience of working in a busy office environment providing administrative support to a variety of people,
• Must be able to demonstrate the ability to manage conflicting deadlines and priorities.
• Good knowledge of administration, document management ideally share point, experience with content management systems/intranet solutions
• Desirable work experience or interest in corporate communications
• Copywriting, editing and proofreading skills
• Excellent organisational, planning and administrative skills,
• Excellent attention to detail,
• Flexible, enthusiastic, interest in communications
• Familiar with Microsoft Office and Outlook (including diary management),
• Excellent communication skills both written and spoken,
• Excellent interpersonal skills with a friendly and approachable attitude,
• A proactive ‘can-do’ attitude is essential,
• Essential fluent English and French.
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