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  • Job reference: RMS0138394

Team Assistant

  • Sector: Oil & Gas
  • Location: Baku
  • Job type: Contract
  • Date posted: 20/02/2014
This vacancy has now been filled but please feel free to use the links below to send us your CV or view similar jobs.

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The Role:
Maintaining professional / safe office environment.

Booking of meeting rooms as requested and dealing with associated requirements from team. Provide support in preparing agenda/presentations, printing/collating/ binding and circulating as required.

Assist visitors and team in travel arrangements, accommodation and office requirements.

Organise team travel/logistics, including liaison with SPU Travel Co-ordinators.

Preparation of expenses for approval; management of invoices/requisitions.

Office support, floor planning, ordering of supplies and services, master keys, shipping/receiving mail/parcels for team and assist team as required.

Manage new joiner and exit process, computer & phone set up, passes, business cards, local and site induction, distribution lists update, address list, assist with organisational chart changes, HSSE and DSE assessments, share knowledge of site and local procedures.

Administrative filing - hard copy, NT and SharePoint as required by the team.

Partner with other Team Assistants in the SPU and provide cross SPU support when needed, including holiday cover for Team Assistant colleagues.

Build and maintain good relationships with a range of internal and external contacts in the course of handling day-to-day activities.

Travel: Organise team travel & logistics, including liaison with the SPU Travel Co-ordinators to ensure requirements for business travel are complete and run smoothly.
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