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  • Job reference: RMS0154704

Team Assistant

  • Sector: Commercial
  • Location: Northop
  • Job type: Contract
  • Date posted: 04/03/2015
  • Time left:
    d h m s
This vacancy has now expired.
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The Role:
Our leading client is currently seeking a Team Assistant to be based in Northop.

To provide support to the Operations Manager. To provide administration and coordination support to the six operations groups, including but not limited to:-
• Arranging onshore and offshore visits for internal and external personnel.
• Organising dedicated meetings and workshops.
• Completing the set up and running of the daily Morning Surveillance Meeting.
• Collating weekly management update from Operations Team and UK functions.
• Preparation of the Operations Monthly reports and UK functions.
• Booking all travel for the operations teams.
• Prepare and distribute important documents for each oil off-take from the OSI.
• Diary management for managers and monitoring movement of team members.
• Formatting, photocopying, faxing, distributing, binding and archiving documents.
• Ensuring all necessary documentation/certificates/medical certificates for team members are available.
• ICP meeting - ensuring verification visits are scheduled and prepare relevant documentation for the monthly feedback sessions.
• Setting up and monitor offshore personnel and visitors’ computer based training.
• Prepare the monthly SCE Health Check report.
• Coordinate system custodian reports.
• Maintain the Operations Risk Register.
• Prepare, collect and distribute all documents for OSI off-take operations

Essential Skills / Qualifications:
• Proven experience in interacting with, and working, for senior management.
• Proficiency in the full suite of Microsoft Office applications, particularly Outlook, PowerPoint and Word. Extensive experience in Excel is essential
• Knowledge of SAP is desirable
• Knowledge of Vantage is desirable
• BOSIET Certification is desirable
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