Accessibility Links
  • Job reference: RMS0133095

Team Secretary

  • Sector: Commercial
  • Location: London
  • Job type: Contract
  • Date posted: 05/11/2013
  • Time left:
    d h m s
This vacancy has now expired.
Send jobs like this to my email    What's this?
The Role:
Provide secretarial and administrative services, to support the General Manager Finance and Legal Director and respective teams.
• Follow-up on and keep track of all matters assigned to you.
• Be the first port of call for assistance when Finance Managers and Legal Director are out of the office.
• Make appointments, organise and set up meetings (including Lync, video conferencing/Telepresence and refreshments) for Finance and Legal.
• Organise and maintain a calendar overview for Finance Managers and Legal Director.
• Maintain filing system, including archiving for Finance team and Legal Director.
• Arrange travel and accommodation for Legal Director and all Finance staff, Contractors, and visitors.
• Including processing of Visas and Passport applications as applicable.
• Assist with typing and write emails, letters and reports.
• Prepare presentation material and provide general assistance during presentations as required.
• Provide administration support for key projects including taking minutes at meetings if required.
• If needed, screen telephone calls, enquiries and requests and handle them as required.
• Co-ordinate reports for submission to Management Team on a weekly/monthly basis.
• Organise team building and events for Finance Team.
• Complete designated manager’s expenses on a regular basis and provide support to team as required.
• Arrange training courses for team i.e. Offshore Survival Courses
• Maintain team planner with weekly movements and update team holiday chart.
• Liaise with Document Control to manage the storage of key documentation for managers.
• Process of all Finance PR’s in SAP, ensuring PO’s are raised in a timely manner.
• Liaise with HP to raise tickets on behalf of team as required.
• Support the wider organisation as required.

Essential Skills / Qualifications:
Critical Qualifications:

• Accuracy / quality
• Reliability
• Confidentiality
• Good communicator
• Flexibility
• Ability to juggle tasks and prioritise
• Proactive in finding opportunities to improve the organisational efficiency
• A willingness to gain extensive knowledge of the organisation’s set up

Desirable Skills / Qualifications:
Competencies Required:
• Professional (approach)
• Ability to multi-task
• Strong communication skills
• Time and workflow management
• Organised
• Deadline dependent task completion
• Forging employee relationships
• Determination and capacity for hard work
5 years experience working with Management level
Similar jobs
BMS Manager Location Swindon, Wiltshire Duration permanent The Role: I am recruiting for a BMS Manager...
Business Support/Operational Excellence Apprentice Location Staffordshire Duration permanent The Role: As a Graduate Business Support/Operational...
Apprentice Project Manager Location Staffordshire Duration permanent The Role: As an Apprentice Project Manager...

Back to Top

By clicking "Save" you consent to
receiving matching jobs based on the
job/page you are viewing by email from
Fircroft, as detailed in our privacy policy
Fircroft would like to keep you up to date with our current vacancies and latest company updates via email. Occasionally Fircrofts marketing may contain 3rd party or affiliate information, however we will not share your personal data with any 3rd parties without your consent. From time to time, we might contact you to get your views on the service you have received. To help you get the best out of Fircroft, we may personalise them based on your location and how you use
Fircroft would like to keep you up to date with the latest company updates and vacancies via SMS / Text messages
Your consent options above means that Fircroft cannot contact you about any new or alternative career vacancies. If you want Fircroft to only contact you about the role(s) you have applied for please continue, however if you would like to be considered for other positions please allow us to contact you by changing one or more of the above consent.