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  • Job reference: RMS0140590

Team Support Assistant

  • Sector: Oil & Gas
  • Location: Baku
  • Job type: Contract
  • Date posted: 10/04/2014
  • Time left:
    d h m s
    (17/04/14)
This vacancy has now expired.
The Role:
• Responsible for assisting with PSCM administration duties, including but not limited to:
 Compiling, processing and updating data.
 Maintaining electronic filing system for PSCM department.
 Organise PSCM conferences and meetings.
 Maintaining leave / rotation register for PSCM department.
 Maintaining calendar for PSCM and Contract Administration Leads.
 Liaising with other disciplines.
 Assistance with arranging ATFs, business and other travel for PSCM and Contract Administration Lead.
 Liaison with business expense team.
 Coordination of international post in conjunction with administration department.
 Assist in general office logistics as required.
• Assist with providing Procon main user support and administration.
• Assist with maintaining & distributing PSCM registers (VO, VoR, CA etc)
• Raise desktop requisitions as required
• Assist with provision of Vendor Support Activities
 Visa advice & letters of invitation support.
 Safety induction liaison.
 Meet & greet, accommodation liaison and advice.
• Provide Maximo administration.
• Provide Ariba administration.
• Provide ihub administration.
• Assist in facilitating meetings, presentations and workshops.
• Performing BOS, SoCs and complying fully with company’s HSE expectations
• Competent in communicating in English language, both verbally and written, together with an understanding of Azeri and Russian languages.
• Computer literate
• Ability to work on own initiative.
• Focussed on accuracy.
• Good inter-personal skills.
• Ability to understand responsibility.
• Desire to progress.
• Ability to interact / communicate with all other administrative and management functions within a busy site environment.
• Understanding of local culture within Azerbaijan
• Flexibility in approach – willing to take on “non-core duties”

Essential Skills / Qualifications:
Minimum:-
• Knowledge and understanding of software packages – Windows, Excel, PowerPoint, Word, Outlook.

Preferred:-
• Recognised administrative or business qualification (obtained locally or internationally)
Minimum:-
• Minimum 3 years office administration experience

Preferred:-
• Previous knowledge and experience of working with the client operating procedures or equivalent
• Previous experience with ompany software systems such as Ariba, Maximo and Procon
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