Accessibility Links
  • Job reference: RMS0129299

Team/Technical Assistant

  • Sector: Oil & Gas
  • Location: Aberdeen
  • Job type: Contract
  • Date posted: 06/08/2013
This vacancy has now been filled but please feel free to use the links below to send us your CV or view similar jobs.

Alternatively you can contact the recruitment consultant in this area by using the links on the right hand side of this page.
Send jobs like this to my email    What's this?
The Company:
Our Client is one of the world's largest energy companies with over 95,000 employees in 100 countries around the world, providing its customers with fuel for transportation, energy for heat and light, retail services and petrochemicals products for everyday items. Our Client's brand has grown to become recognised worldwide for quality gasoline, transport fuels, chemicals and alternative sources of energy such as wind, solar and biofuels.
Our Client is progressive, responsible, innovative and

The Role:
Core Roles & Responsibilities:

1.Administration of MSDS SharePoint site and mailbox
2.Performance management of TA Assurance Process
3.Administration of team SharePoint site
4.Office support (floor planning, office moves, ordering of supplies and services, master keys, shipping/ receiving mail and parcels, filing) – consistent with company policy and procedures
5.Travel and meeting arrangements – includes on-site and off-site meetings, small and large conferences; may include setting up catering, transportation detail, preparing materials (copying), in-meeting support, etc. For travel, this includes passport/visa support.
6.Accounting support (invoice processing, budget tracking, coach others in this area, exercise authority to raise work orders)
7.“Team Care” – vendor interactions, identifying/ordering gifts, team/individual awards (maintaining cost-consciousness of efforts), maintain overview of where people are (in/out of the office)
8.Coordinate training courses - liaise with trainers, support preparation of training materials, organise venues, set up course on automated booking system, provide ‘on-the-day’ support as required.
9.Communications support – audio and VC set-up, correspondence (e.g., formatting letters)
10.Providing new-hire/contract set-up support; includes office moves, computer and phone set-up, laptop deployment, tracking of status/follow-up
11.Technical assistance as/when required – data entry, collation etc.

Secondary Roles & Responsibilities:

1.Providing cover for colleagues where needed
2.HSE support – organise safety meetings, Tr@ction entry, monitor supplies, support for ergonomic evaluation procurement

Essential Skills / Qualifications:
1.Previous administrative assistance experience.
2.Self-motivated - proactive in managing own accountabilities and performance assurance (e.g., attention to detail)
3.Ability to multi-task; handle/set multiple priorities on a daily basis
4.Analytical and problem-solving skills
5.Skilful level and competence in interpersonal and communication skills (written and verbal), including networking
6.Mastery level of competence in planning and organising skills; including capability of coordinating priorities across managers/team members
7.High level of tact and integrity due to regular exposure to confidential data.
8.Proficiency in MicroSoft office products
9.Great communication skills
10.Strong team player
Similar jobs
Plant Manager Location Sheffield, South Yorkshire Duration permanent The Role: PRIMARY PURPOSE OF ROLE Delivery of safe site...
Diane Jones
Cost Analyst Location Aberdeen Duration 12 months The Role: Reporting to the Lead Cost Controller...
Chris Hughes
Process Operator Location Billingham, County Durham Duration ongoing The Role: We are currently recruiting for 12 x Process Shift...

Back to Top

By clicking "Save" you consent to
receiving matching jobs based on the
job/page you are viewing by email from
Fircroft, as detailed in our privacy policy
Fircroft would like to keep you up to date with our current vacancies and latest company updates via email. Occasionally Fircrofts marketing may contain 3rd party or affiliate information, however we will not share your personal data with any 3rd parties without your consent. From time to time, we might contact you to get your views on the service you have received. To help you get the best out of Fircroft, we may personalise them based on your location and how you use fircroft.com
Fircroft would like to keep you up to date with the latest company updates and vacancies via SMS / Text messages
Your consent options above means that Fircroft cannot contact you about any new or alternative career vacancies. If you want Fircroft to only contact you about the role(s) you have applied for please continue, however if you would like to be considered for other positions please allow us to contact you by changing one or more of the above consent.