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  • Job reference: RMS0130407

Technical Assistant

  • Sector: Oil & Gas
  • Location: Aberdeen
  • Job type: Contract
  • Date posted: 02/09/2013
  • Time left:
    d h m s
    (09/09/13)
This vacancy has now expired.
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The Role:
• Raises requisitions on Oracle / Maximo for a wide range of engineering equipment, materials and services. Processes invoices, checks anomalies against requisition details and ensures payment/approval process is carried out effectively. Acts as the main focal point for vendor queries.
• Maintains the KPI database/reports for the Maintenance & Technical Assurance team and ensures data is submitted by the teams in a timely manner and available for OIM/offshore calls and meetings.
• Maintains a variety of departmental documentation e.g. updates spreadsheets, revises/reformats engineering procedures, etc.
• Collates information and prepares presentation materials, reports, etc.
• Ensures department organisation charts are accurate and kept up to date.
• Arranges meetings, workshops, etc., ensures documentation is collated and distributed, attends meetings and, as appropriate, takes notes and ensures minutes/action plans are prepared and distributed.
• Makes recommendations on improvements to department procedures, systems, etc.
• Provides administration support to the team, as required.
• Makes business/offshore travel arrangements.
• Arranges office space, IT requirements, etc. for new members of the team.
• Maintains department holiday/leave schedules, personnel movement planners, etc.

Essential Skills / Qualifications:
• Higher level education or equivalent
• Previous experience in an administration/technical assistant role within the oil and gas industry
• Excellent IT skills, in particular MS Outlook, Word, Excel, Powerpoint, Visio
• Good knowledge of purchasing/supply chain procedures, preferably using Oracle / Maximo software
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