Accessibility Links
  • Job reference: RMS0170975

Technical Assistant (Project Secretary/Admin)

  • Sector: Commercial
  • Location: Qatar - Other
  • Job type: Contract
  • Date posted: 05/09/2016
  • Duration: 1 year
This vacancy has now been filled but please feel free to use the links below to send us your CV or view similar jobs.

Alternatively you can contact the recruitment consultant in this area by using the links on the right hand side of this page.
Send jobs like this to my email    What's this?
The Company:
Our Client is the largest LNG producing company in the world, with an annual LNG production capacity of 42 million tonnes per annum (MTA), safely and reliably delivering LNG to customers around the globe from world-class facilities in Qatar.

The Role:
•Responsible for providing all secretarial and administrative assistance to the Head of Projects and PMT in providing complete secretarial/clerical service including time management, staff supervision, internal and external correspondence and clerical responsibilities during the execution phase of the offshore installation of additional living quarters and upgrade of Gas Turbine Generators
•Provide a complete correspondence service for the Head of Projects and PMT Leads, routing correspondence as necessary and typing/drafting replies where appropriate.
•Organize and retrieve data from SAP, Access, appropriate data files and update records accordingly in SAP and/or other corporate systems.
•Provide a time management diary and ensure Head of Projects is fully prepared for scheduled meetings.
•Prepare memos /communication, including workflows and any other documentation as directed by the Head of Projects and PMT Leads.
•Coordinate with Contractors counterpart for communication to organize meeting, site visits
•Maintain records/files, replenish stationary and arrange servicing of office equipment.
•Make travel arrangements in a time-effective way, including complex itineraries/venues, ensuring most effective use of Head of Projects time.
•Coordinate and administer any Contractor provided training to Company PMT personnel.
•Provide assistance to the PMT Leads in the preparation of any ad hoc reports and management information to satisfy internal and external requirements.
•Liaise with the providers of information at all levels of the Project organization to ensure timely provision of the information required to fulfill the overall Project reporting objectives
•Prepare minutes of Project Management meetings as required.
•Coordinate provision of Graphics Services for management reports and presentations.
•Supervise, liaise and coordinate with various Project personnel to prepare material for management presentations

Essential Skills / Qualifications:
1)Secondary school (12 years) and vocational training for secretaries plus 4 years’ experience in a similar position with a recognized corporation.
2)Good command of written and spoken English.
3)Advanced keyboard and PC skills.
4)Ability to prepare good standard reports, presentations in the English language.
5)Sound communication, planning and organizational skills.
6)Able to handle work independently and proactively.
Similar jobs
Alex Bannister
Training Administrator Location Stone, Staffordshire Duration 1 month The Role: This is a short-term position where you will be...
Administration Assistant Location Dubbo, New South Wales Duration 1 month One Key Resources, part of the Fircroft Group...
Project Coordinator (Traditional Chinese speaker) Location Selangor Duration permanent The Role: You will report directly to the project management...

Back to Top

By clicking "Save" you consent to
receiving matching jobs based on the
job/page you are viewing by email from
Fircroft, as detailed in our privacy policy
Fircroft would like to keep you up to date with our current vacancies and latest company updates via email. Occasionally Fircrofts marketing may contain 3rd party or affiliate information, however we will not share your personal data with any 3rd parties without your consent. From time to time, we might contact you to get your views on the service you have received. To help you get the best out of Fircroft, we may personalise them based on your location and how you use fircroft.com
Fircroft would like to keep you up to date with the latest company updates and vacancies via SMS / Text messages
Your consent options above means that Fircroft cannot contact you about any new or alternative career vacancies. If you want Fircroft to only contact you about the role(s) you have applied for please continue, however if you would like to be considered for other positions please allow us to contact you by changing one or more of the above consent.