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  • Job reference: RMS0170975

Technical Assistant (Project Secretary/Admin)

  • Sector: Commercial
  • Location: Qatar - Other
  • Job type: Contract
  • Date posted: 05/09/2016
  • Duration: 1 year
This vacancy has now been filled.

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The Company:
Our Client is the largest LNG producing company in the world, with an annual LNG production capacity of 42 million tonnes per annum (MTA), safely and reliably delivering LNG to customers around the globe from world-class facilities in Qatar.

The Role:
•Responsible for providing all secretarial and administrative assistance to the Head of Projects and PMT in providing complete secretarial/clerical service including time management, staff supervision, internal and external correspondence and clerical responsibilities during the execution phase of the offshore installation of additional living quarters and upgrade of Gas Turbine Generators
•Provide a complete correspondence service for the Head of Projects and PMT Leads, routing correspondence as necessary and typing/drafting replies where appropriate.
•Organize and retrieve data from SAP, Access, appropriate data files and update records accordingly in SAP and/or other corporate systems.
•Provide a time management diary and ensure Head of Projects is fully prepared for scheduled meetings.
•Prepare memos /communication, including workflows and any other documentation as directed by the Head of Projects and PMT Leads.
•Coordinate with Contractors counterpart for communication to organize meeting, site visits
•Maintain records/files, replenish stationary and arrange servicing of office equipment.
•Make travel arrangements in a time-effective way, including complex itineraries/venues, ensuring most effective use of Head of Projects time.
•Coordinate and administer any Contractor provided training to Company PMT personnel.
•Provide assistance to the PMT Leads in the preparation of any ad hoc reports and management information to satisfy internal and external requirements.
•Liaise with the providers of information at all levels of the Project organization to ensure timely provision of the information required to fulfill the overall Project reporting objectives
•Prepare minutes of Project Management meetings as required.
•Coordinate provision of Graphics Services for management reports and presentations.
•Supervise, liaise and coordinate with various Project personnel to prepare material for management presentations

Essential Skills / Qualifications:
1)Secondary school (12 years) and vocational training for secretaries plus 4 years’ experience in a similar position with a recognized corporation.
2)Good command of written and spoken English.
3)Advanced keyboard and PC skills.
4)Ability to prepare good standard reports, presentations in the English language.
5)Sound communication, planning and organizational skills.
6)Able to handle work independently and proactively.
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