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  • Job reference: RMS0157926

Technical Contract Assistant

  • Sector: Oil & Gas
  • Location: Qatar - Other
  • Job type: Contract
  • Date posted: 14/06/2015
  • Time left:
    d h m s
    (21/06/15)
This vacancy has now expired.
The Company:
Our Client is the largest LNG producing company in the world, with an annual LNG production capacity of 42 million tonnes per annum (MTA), safely and reliably delivering LNG to customers around the globe from world-class facilities in Qatar.

Please note:

Job Assignment anticipated to start on first week of January 2016
Only applicants with Oil & Gas & Petrochemical experience will be considered
Only applicants with the good level English language (reading & writing) will be considered
O

The Role:
Reports to : Contracts Administrator-I

BASIC FUNCTION AND SCOPE:
Assists the Contract Administrator to prepare Tender/Contract Scope of Work and prepare, develop Contract Work Orders and service type Purchase Orders for Plant activities. Assist in the administration of all existing and newly awarded Contracts, Contract Work Orders and Purchase Orders of Maintenance Department. Assist in the preparation of Shutdown Tender Scope of Work and subsequent administration of shutdown contract and other related shutdown activities Assist the Contract Administrator to develop accurate estimates at the time of budget preparation, checks invoices accurately for payment and review cost reports.

TASKS AND DUTIES:
Assists the Contract Administrator in defining accurately and technically the user’s requirements and converting them into Contract Work Order (CWO) Scope of Work (with input whenever required from end-users). For small scale jobs, prepare the entire CWO Scope of Work and document it for comment/endorsement by Contract Administrator, Head of Planning & Methods and Maintenance Manager. Assists the Contractor Administrator in preparing Contracts/Contract Work Orders, Tender Bids, evaluation documents (with inputs whenever required from end-users) for review/endorsement by requestor, hierarchy, STC or LTC. Arranges Contractor Site Visits (faxes, site passes, on-site transportation and meals, etc. whenever required). Arrange Contracted persons mobilization and assist in conducting interview, bringing in replacement candidates, preparing gate passes, safety induction trainings, etc Follow-up and coordinate with the contractor and the end users with the mobilization of Contractor manpower and related other activities. Involved in a variety of activities such as preparing official correspondence, mobilization of manpower, plant & equipment, mobilizing vendor engineers/supervisors and other relevant requirement during planned and un-planned shutdowns (turnarounds). Keeps the Contractor mobilization status report up-to-date on a monthly basis. Keeps up-to-date record of Shutdown Contractor manpower, plant and equipment mobilization and other records related to shutdowns (turnarounds). Assists the Contract Administrator to develop accurate estimates for contracts, contract work orders, purchase orders, etc. at the time of budget preparation for new financial year. Assists the Contract Administrator in reviewing the contracted personnel timesheets and invoices and highlighting errors. Assists the Contract Administrator in ensuring the correct charging on requisitions and in SAP of expenditures to the right cost centre, authorization for expenditure (AFE), cost element (GL account) after having checked that funds are available in the relevant budget item. Check and verify Contractor man-hour inputs into the system, transfer Contractor hours to create Service Entries in SAP for values up to the approved timesheets. Undertakes other similar and related tasks and duties as directed by Contract Administrator. Responsible for support of COMPANY Safety, Environment and Quality polices programs and carrying out specific duties and responsibilities related to his job as spelled out in the management system documentation, policies, procedures, local documentation, Management System Manual, Safety Manual and other related documents. Work as a team and achieve the team objectives to accomplish the Department, Group and COMPANY objectives. Support and contribute to the COMPANY Vision.

WORK CONTACTS:
Frequent contact with Contract Administrator and other internal contacts on frequent basis with Maintenance, Inspection, SEQ, Accounting Department and Supply Department up to Supervisor/Engineer level for Contract Work Order preparation, contractor mobilization, invoice/timesheet checking. External frequent contact with contractors including Shutdown Contractor for
mobilization, site visits arrangements, etc., Also co-ordinates with General Services and IT Departments including Telecommunication Division on various matters related to establishment of
shutdown village prior/during shutdown activities.

PHYSICAL EFFORT:
Minimal

WORK ENVIRONMENT:
Normally air-conditioned office environment.
10% - Exposed to heat and humidity on site visits.

Essential Skills / Qualifications:
Completion of Higher Secondary (12 years) education.

5 years of experience in administrative jobs, out of which 3 years in preparation of tender scope of work, contracts and contract administration and cost controlling including knowledge of contractual principles and practices, and legal and commercial systems and standards.

The candidate should be fluent in written and spoken English. Should be able to handle day to day correspondence independently.

Good working knowledge of computer system and software such as SAP, MS word, MS Excel, etc.

On the CV, please state Nationality, Age , Current location & desired suitable day rate in US$/Qatari Riyals

Successful candidate will be paid in Qatari Riyal, accommodation , transportation, mobilization flights, rotational flights, medical & life Insurance will be provide by the company.
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