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  • Job reference: RMS0121070

Trainee Procurement & Cost Control Administrator

  • Sector: Engineering
  • Location: Windsor
  • Job type: Contract
  • Date posted: 30/01/2013
  • Time left:
    d h m s
    (06/02/13)
This vacancy has now expired.
The Company:
Leading integrated energy company. A major player in exploration and production, power generation & trading they use their strong brands and distinctive assets and capabilities to achieve success in their chosen markets.

Our clients Renewables Energy team is one of the largest UK operators of offshore wind generation assets and has a planned build program to add a further £2bn worth of wind farm assets over the next 4 years. Key to maintaining our client as a leader in this field is the high

The Role:
Start date - 11th of 18th February
Initially a 7 month temporary contract - however possibly longer term or even permanent

JOB PURPOSE:

This role within the Commercial department covers all areas of procurement from development through construction and to operations & maintenance.

This role is to provide support to the Commercial Team, for the administration of Contractor Agency contracts and associated expenses, and the reconciliation of third party engineering times/costs against budgets.

This work includes:
Contract administration of Agency Contractors, including:
Tracking, creation, renewal and queries relating to agency contracts,
Ensuring contractor expenses are approved, or challenged and rejected based on contractual provisions,
Create supporting documentation for approval of agency contractors.
Monitor spend budget within third party categories.
Maintain an electronic paper and physical document storage.
Assist with team administrative processes.
Maintain policy and procedural documentation.
Provide general support to the line manager and project teams as required.

PRINCIPAL ACCOUNTABILITIES:
Administer agency personnel contracts and amendments.
Carry out approval of contractor expenses in accordance with contract terms, within Replicon Timesheet System.
Review and approve internal personnel documentation, in line with contractual agreements.
Account Admin and Lead contact for Renewables largest supplier of ad-hoc personnel.
Working with, cost team to raise Approval for Commitment documentation, facilitating Purchase Order creation/maintenance.
Ensuring authorised signatories provide necessary approval of documents and transactions within SAP.
Maintain up-to-date and accurate information for Contracts and associated information in Contiki and other systems. Produce reports as required.
Working with various members of the Renewables project team to obtain appropriate information in order to successfully complete the SAP purchasing process.
Liaise closely with the Renewables Project Controls team; follow up on Service Entry Sheets; working together in order to effectively process applications for payment from suppliers; resolve external queries from suppliers.
Ensure compliance with appropriate internal business procedures and processes.
Identify and make suggestions where process improvements could be made, continuously striving to increase the efficiency and effectiveness of the Contracts and Procurement team.

KEY SUCCESS FACTORS:
In-depth understanding of the entire purchase to pay process, including interfaces and links with both internal departments and external suppliers.
Maintain strong relationship with agencies.
Prompt resolution of internal and external queries as they arise.
Proactively follow up on actions required from users within the purchasing cycle in order to ensure successful completion of purchasing activity.
Monitoring of approvals required on a daily basis.
Production of reports as required.
Ability to work successfully within the Commercial team and with other supporting functions, such as Renewables Project Controls team.

Essential Skills / Qualifications:
Degree level education with ability to develop or experience in procurement/cost control admin.
Exposure to and data entry work with databases and other applications.
Numerate, Articulate, particularly with complex data or issues.
IT literate with competencies in various applications.
Experience of using and manipulating data in MS Excel including knowledge of basic formulas, Data formatting, Pivot tables.
Problem-solving skills.
Attention to detail and ability to priorities work load and maintain deadlines.
Proactive approach.
Expedient and efficient management of issues arising from duties.
Professional and helpful attitude.

Desirable Skills / Qualifications:
Basic understanding of the purchase to payment process.
Experience of Customer Services, Purchasing, Administration and Finance departments.
Basic understanding of Procurement principles.
Experience using SAP for purchase of goods/services.
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