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  • Job reference: RMS0109025

Training Administration Assistant

  • Sector: Engineering
  • Location: Aberdeen
  • Job type: Contract
  • Date posted: 30/04/2012
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The Company:
With interests in over 20 UK Continental Shelf (UKCS) fields, my Client has one of the most significant exploration and production businesses in the offshore waters of the UK.

The Role:
To assist and support the Training Coordinator and Competency & Technical Training Manager in co-ordinating the technical training requirements for on-shore and off-shore personnel, to ensure all Client personnel and Contractors are trained to an acceptable level and to administer the Technical Training Management system.

Key Accountabilities
• Maintain the training management database and spreadsheets with the relevant training records.
• Monitor and record financial transactions.
• Data acquisition and control of all electronic and hard copies of training records/certificates/Awarding Body documentation etc.
• Must be able to meet deadlines within the appropriate timeframes.
• Complete and maintain the Personnel training assessment matrix.
• Assist in identifying training requirements of all personnel.
• Produce and maintain weekly and monthly reports.
• Organise accommodation/travel for employees as required.
• Responsible for day-to-day administration support for Training & CAMS team.
• Support Training & CAMS team with arranging meetings, team events, managing calendars, meeting room assignments etc.
• Provide secretarial support (scanning, filing, copying, binding, etc) to Training team.
• Data acquisition and control of all electronic and hard copies of training records/certificates/etc.
• Liaise with personnel at all levels to provide a comprehensive and proactive Training Management Service.
• Liaise with the Training Coordinator in developing the Training Management System.

Essential Skills / Qualifications:
• Proficient in the use of Microsoft Word, Excel, Power point, Outlook.
• Prior administration experience (ideally in a training department).
• Proficient in the use of databases with the ability to monitor and control data acquisition and processing.
• Ability to create and run reports to meet the requirements of the Training and management teams.
• Prior experience of scheduling/coordinating activities and events.
• Document management experience.
• English speaker.
• Excellent communication and time management skills.
• Attention to detail, accuracy and consistency.
• Ability to multi-task and prioritise across multiple requirements.
• Customer oriented.
• Able to work effectively with others and a strong team player.
• Good organisational skills.
• Must adhere to the Business Principles at all times under Conduct, Our People, Society and HSSE and to participate in relevant training.
• Compliance with UKU Incident Reporting Procedures.
• Attendance at safety meetings.
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