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  • Job reference: RMS0166635

Training Administrator

  • Sector: Commercial
  • Location: Perth
  • Job type: Contract
  • Date posted: 24/05/2016
  • Time left:
    d h m s
This vacancy has now expired.
The Company:
Our client is a global, pioneering operator with continued growth in Australia developing large gas resources and maintaining a substantial exploration portfolio. Our client has over 90,000 personnel worldwide across 70 countries making them one of the largest oil and gas operators in the world. Our client is also involved in ground-breaking projects the likes of which the world has never seen before thus confirming their reputation as an innovator in oil and gas technology.

The Role:
An opportunity has arisen for an Training Administrator to work for a leading Oil and Gas Operator for a 7 month duration. The primary responsibilities are to setup, manage, run and maintain processes required for the implementation of Competence Assurance using Open University (SOU) (SABA Learning Management System (LMS)). The role will focus predominantly upon Frontline Barrier Management (FLBM) competencies, and using SOU as the monitoring and record tracking platform.

Responsibilities include but may not be limited to:

•The role will liaise with internal and external stakeholders in the creation and maintenance of key databases and training records.
•A portion of the role also requires learning event management activities which includes logistical and administrative support to the planning and delivery of all learning and OE programmes and events.
•Following the procedure to create courses, offerings, certifications and alternate roles according to approved mapping and agreed naming convention, and publish in SOU.
•Referring to role and position, link individuals to alternate roles.
•Referring to the list of qualified assessors and associated scope of assessment, link to assessment and publish in SOU.
•Developing quick reference guides on how to use SOU in FLBM implementation, and provide support on SOU to frontline staff.
•Performing data analysis and reporting by extracting data from the system.
•Running and maintaining the implementation of FLBM with key SOU stakeholders.
•Liaison with HR Services for SOU data upload, and monitoring the data quality.
•Keeping training and assessment records in an organised manner so that evidences are available to ensure compliance and readiness for audits and investigations.
•Arranging venues and catering as well as on-site event support.
•Managing course invitations and registrations through functional learning account.
•Post-programme learning administration.
•Apply LEAN principles in training planning, delivery, and tracking.
•Performing other duties as assigned by the supervisor from time to time.
•Ownership and accountability of relevant tasks & procedures.
•MS SharePoint will be used as the evidence documentation platform.

Essential Skills / Qualifications:
•Experience in a training administrative role
•Strong working knowledge of Word, Excel, PowerPoint and Microsoft Outlook
•Previous experience in data management, analysis and reporting
•Previous experience in document management
•Previous Oil and Gas industry experience
•Previous Learning Management System experience (preferably SABA)
•Excellent time management, organizational skills and efficiency
•Work with sensitive and confidential information
•Diploma in Finance, Business studies, Marketing, IT or related field,
•2 years’ experience in data management, HR or equivalent function, and preferably with hands on experience in Learning and Competence Management systems in oil and gas
•Strong interpersonal and communication skills
•Strong organisation and prioritisation skills
•An aptitude to working with numbers, display accuracy and efficiency
•Excellent attention to detail
•Be resilient
•Ability to successfully manage multiple stakeholder relationships with co
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