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  • Job reference: RMS0108868

Travel & Expense Administrator

  • Sector: Engineering
  • Location: Aberdeen
  • Job type: Contract
  • Date posted: 19/04/2012
This vacancy has now been filled.

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The Role:
- Processing of employee expenses:
o Match and file all receipts received from employees
o Random compliance audit of employee expenses processed, and keep Audit log up to date
- Process and administer Corporate Barclaycard:
o Main contact for Barclaycard
o New Application processing
o Liaising with Barclaycard and employees with queries
o Assisting with fraudulent transactions
o Increasing spend limits, monthly checks on overdue payments.
o Process Barclaycard Lodgcard and send for payment.
o Inactive card check to be done on ad hoc basis
- Reconcile assigned balance sheet accounts
- Upload new employees into the TEA system
- Upload process carried out on an adhoc basis adding and removing employees and approvers to and from the TEA system. Liaise on the set up of new employees. Liaising with DoA admin with DoA approver limits for approvers in the TEA system.
- Maintain the TEA/Barclaycard homepage on the Intranet.
- Run Daily Employee Payment Report (ACH Report) and check against SAP for correct payments to employees. Liaise with Manila for all payment queries.
- Assist employees with all problems/queries relating to TEA system and expenses. This includes email/telephone calls and desk visits
- Present to new employees at the onboarding session on a fortnightly basis.
- Assist with various reporting associated with the employee expense process, including Inland Revenue reports and Audit assistance.

Essential Skills / Qualifications:
- Experience of providing quality balance sheet reconciliations and actioning outstanding items in a timely manner
-Significant experience in using an ERP Tool (preferably SAP) and Microsoft Office suite of programmes
- Reasonable fundamental accounting knowledge and problem solving abilities
- Ability to follow current processes and working practices, including some experience of writing processes and desk guides
- Demonstrates ability to work cooperatively and collaboratively in a team environment
- Takes initiative to get things done and continually looks for process improvements
- Demonstrates ability to prioritise and work under tight deadlines
- Consistently delivers accurate work, whilst taking accountability and responsibility
- Excellent interpersonal skills
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