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  • Job reference: RMS0143523

Vendor Coordinator

  • Sector: Oil & Gas
  • Location: Iraq
  • Job type: Contract
  • Date posted: 17/06/2014
This vacancy has now been filled.

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The Role:
Our leading client is currently seeking x2 Vendor Coordinator's based in Iraq working on a 28/28 rotation to start ASAP.

Reporting to the Site Manager, the successful candidate will work as part of a multi-discipline Project Team for the Project based on site in Iraq. Project comprises of new build scope, Brownfield upgrade scope and inter-field and export pipeline scopes. Vendor Coordinator will be responsible for the timely mobilization of Vendor Site Support personnel through project cycle covering, Construction, Pre-Commissioning, Commissioning and trouble shooting.

• Preparation of Contract documents, amendments, variations in accordance with approved company policy,
• Keep track of the Value of Work Done for each contract and submit report to Cost Control Engineers for each contract on a monthly basis
• Ensure the timely issuing of Invoices
• Monitor existing contracts and initiate the renewal contracts as required,
• Approve or deny requests for services outside the terms of the contract, and write amendments to cover additional services.
• Handle vendor complaints
• Coordinate warranties, performance bonds, insurance and ensuring that they are in place in accordance with the terms and conditions.
• Arranging meetings for concerning progress, technical contractual matters, and assists in taking and issuing minutes.
• Solely responsible for timely vendor mobilization/demobilisation
• Arranging required project Training for vendor representatives (HEAT, HSE, ERW etc.) before mobilization to Iraq
• Liaise with Visa Department and Travel department for Vendor reps mobilization
• Working on vendor invoice payment, prepare payment letter, register the vendor account in SAP System
• Prepare and close monitoring vendor man day rate and prepare the time sheet. Negotiation with vendor for rates, rate extension etc.

• Business and local conditions are challenging in Iraq and require a flexible mindset and attitude towards working in a harsh environment, however, Much of the day will be spent working inside in an office environment.
• Successful candidate will be accustomed to working in a multi-cultural working environment.
• Environmental Challenges: Minimizing discharges/emissions; Seasonal Temperature Range: -12oC to +49oC

Essential Skills / Qualifications:
• Qualifications: Higher business qualification
• Experience: Seasoned (+10 years) working as a lead coordinator role in EPC environment of which at least 5 years experience as Vendor Coordinator in a large Oil and Gas Project
• Good knowledge of supply chain and associated logistics with Oil and Gas Industry
• Must be computer literate able to work with MS Excel and Word
• Must be a self-starter, highly motivated with a proven track record of successful vendor coordination role in a similar position
• Good communication and analytical skills are essential
• A HSSE driven mindset
• Must be service minded and be able to multi task under pressure
• Middle East experience with some Arabic speaking capability would be a strong advantage.
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