Accessibility Links
  • Job reference: RMS0162188

Vessel Administrator

  • Sector: Oil & Gas
  • Location: Baku
  • Job type: Permanent
  • Date posted: 03/11/2015
  • Time left:
    d h m s
    (24/11/15)
This vacancy has now expired.
Send jobs like this to my email    What's this?
The Role:
Only candidates who already have the rights to work in Azerbaijan will be considered for this role


Mission:
• Support the administration management of the personnel on board, assigning also the accommodation and liaising with the travel agent for the personnel travelling;
• Follow-up the vessel HR Plan.
Tasks:
• Maintain administration of all personnel on board in line with Company procedures;
• Assure efficient co-ordination of personnel tracking system and administration of personnel matters on board;
• Prepare and co-ordinates crew changes as instructed by the OCM for Project & technical crew;
• Monitor and organize the arrival and departure of all Project personnel and arrange transport of all departing personnel to final destination;
• Ensure all new arrivals are in possession of a valid medical certificates and valid safety training certificates as per Company training matrix – informs Master of any deficiencies;
• Retain passports and seaman books of all personnel unless instructed by the OCM/Master that they are kept by the Marine department onboard;
• Maintain personnel data and retain copies of medical certificate and safety training certificates;
• Allocate cabins for all personnel and maintain records for Muster Lists;
• Maintain and update Project Crew List/ POB (personnel on board);
• Receive and process time sheets of all Subcontractors;
• Assist project personnel to document and maintain their individual competence Portfolio’s and Logbooks;
• Maintain and keep in good order the training certificates of the project team;
• Liaise with the Vessel HSE to identify training gaps and potential dates for re-assessments;
• Ensure all certificates issued to vessel personnel under the CA&A scheme are kept in such a way that authenticity or confirmation of issue of a certificate can be verified at a later stage if necessary;
• Fully adhere, at all times and irrespective of the work place, to Company Health, Safety, Environmental and Quality (HSEQ) policies, procedures and requirements;
• Perform other related duties as assigned by Superior..

Essential Skills / Qualifications:
Education: Higher Education Graduate;
Work Experience:Experience in administrative role preferable in Offshore, Marine, Oil and Gas and Gas Industry;
Knowledge of Languages: English (fluent), Azerbaijani (fluent);Proficiency in English & Azerbaijani is essential!


• Excellent time management and strong organisation skills;
• Exceptional follow-up abilities and problem solving skills;
• Ability to handle stress well and work under pressure;
• Assume responsibility/accountability;

• Be proficient in MS Office programs
Similar jobs
Sylvanna Berkowitz
Environmental and Regulatory Advisor Location Texas Duration 12 months The Role: REPORTS TO: JD E&R/Safety Engineering Advisor...
Sylvanna Berkowitz
Construction Process Area Lead Location Texas Duration 12 months The Role: MAIN FUNCTIONS The Process Area Superintendent...
Nathan Guidry
Facilities / EWP Site Quality Coordinator Location Beaumont, Texas Duration 12+ months The Role: REPORTS TO: Facilities / EWP Quality Assurance...

Back to Top

By clicking "Save" you consent to
receiving matching jobs based on the
job/page you are viewing by email from
Fircroft, as detailed in our privacy policy
Fircroft would like to keep you up to date with our current vacancies and latest company updates via email. Occasionally Fircrofts marketing may contain 3rd party or affiliate information, however we will not share your personal data with any 3rd parties without your consent. From time to time, we might contact you to get your views on the service you have received. To help you get the best out of Fircroft, we may personalise them based on your location and how you use fircroft.com
Fircroft would like to keep you up to date with the latest company updates and vacancies via SMS / Text messages
Your consent options above means that Fircroft cannot contact you about any new or alternative career vacancies. If you want Fircroft to only contact you about the role(s) you have applied for please continue, however if you would like to be considered for other positions please allow us to contact you by changing one or more of the above consent.