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  • Job reference: RMS0162188

Vessel Administrator

  • Sector: Oil & Gas
  • Location: Baku
  • Job type: Permanent
  • Date posted: 03/11/2015
  • Time left:
    d h m s
    (24/11/15)
This vacancy has now expired.
The Role:
Only candidates who already have the rights to work in Azerbaijan will be considered for this role


Mission:
• Support the administration management of the personnel on board, assigning also the accommodation and liaising with the travel agent for the personnel travelling;
• Follow-up the vessel HR Plan.
Tasks:
• Maintain administration of all personnel on board in line with Company procedures;
• Assure efficient co-ordination of personnel tracking system and administration of personnel matters on board;
• Prepare and co-ordinates crew changes as instructed by the OCM for Project & technical crew;
• Monitor and organize the arrival and departure of all Project personnel and arrange transport of all departing personnel to final destination;
• Ensure all new arrivals are in possession of a valid medical certificates and valid safety training certificates as per Company training matrix – informs Master of any deficiencies;
• Retain passports and seaman books of all personnel unless instructed by the OCM/Master that they are kept by the Marine department onboard;
• Maintain personnel data and retain copies of medical certificate and safety training certificates;
• Allocate cabins for all personnel and maintain records for Muster Lists;
• Maintain and update Project Crew List/ POB (personnel on board);
• Receive and process time sheets of all Subcontractors;
• Assist project personnel to document and maintain their individual competence Portfolio’s and Logbooks;
• Maintain and keep in good order the training certificates of the project team;
• Liaise with the Vessel HSE to identify training gaps and potential dates for re-assessments;
• Ensure all certificates issued to vessel personnel under the CA&A scheme are kept in such a way that authenticity or confirmation of issue of a certificate can be verified at a later stage if necessary;
• Fully adhere, at all times and irrespective of the work place, to Company Health, Safety, Environmental and Quality (HSEQ) policies, procedures and requirements;
• Perform other related duties as assigned by Superior..

Essential Skills / Qualifications:
Education: Higher Education Graduate;
Work Experience:Experience in administrative role preferable in Offshore, Marine, Oil and Gas and Gas Industry;
Knowledge of Languages: English (fluent), Azerbaijani (fluent);Proficiency in English & Azerbaijani is essential!


• Excellent time management and strong organisation skills;
• Exceptional follow-up abilities and problem solving skills;
• Ability to handle stress well and work under pressure;
• Assume responsibility/accountability;

• Be proficient in MS Office programs
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